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Event Planning Kit

The Basics
-Who, What, When & Where
-Light Bulb Art
-Event Checklist
-Involving Youth
-Email & Print Invitations
-Lights On At-A-Glance
-Afterschool Facts

Event Ideas & Activities
-Case Studies
-Issue a Proclamation
-Sign on to Project 2010
-Lights On In an Election Year

Policy-Makers
-Invitation
-Proclamation

Getting Press
-Ten Steps
-Media Timeline
-Save the Date
-Media Alert
-News Release

Using Lights On to Raise Funds
-10 Tips for Getting Sponsors
-32 Ways to Give Sponsors Exposure at Your Event
-Sample Letter to Potential Sponsors

Artwork & Materials
-Light Bulb Art
-Graphics & Logos
-Newsletter Article
-Lights On Buttons & Other Items
-Poster
-Radio Announcer Copy
-Web Banners
-Afterschool Fact Sheet
-Lights On! Fact Sheet

Sample Materials
-Email & Print Invitations
-Save the Date
-Media Alert
-News Release
-Policy-Maker Invitation
-Policy-Maker Proclamation
-Other Proclamation


  The Who, What, Where, & When

Who to Invite:

  • kids!
  • educators and school personnel
  • parents, grandparents and extended family
  • business and community leaders
  • policy makers
  • media
  • youth organizations: sports teams, school bands, academic and service clubs, volunteers, etc.
  • local celebrities: tv news anchor, radio host, athletes
  • the community!

What to do:

  • student-created and led activities like raps, skits, dance, music and poetry
  • sell items to raise funds for your program (see Buttons and Bracelets page - available for order)
  • student demonstrations of afterschool activities, for example yoga, basketball, karate, mural painting, chess, debate
  • ask attendees to show their support for afterschool by signing on to Afterschool for All: Project 2010 (see instructions at Project 2010)
  • contests and competitions (kids versus adults or kids versus kids)
  • short dance and music performances
  • special guest speakers: parents, local elected officials, the superintendent, mayor, a member of Congress, local celebrities, etc.
  • presentations by youth about their afterschool experience
  • a snack or pizza dinner
  • light bulb art decoration by event guests

When:

Pick a time that best suits your event goals and plans, such as:

  • during your regular afterschool program hours
  • evening hours when parents can participate
  • an early afternoon gathering at a museum, city hall, outdoor square or other public place
  • a breakfast or lunch reception that elected officials and business leaders can attend

Where:

  • your afterschool program facility, indoors or outdoors
  • city hall
  • public library, park or recreation center
  • museum
  • places of worship
  • school gymnasium or auditorium
  • shopping mall or local JCPenney store

 

 

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