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New financial planning tool for afterschool programs in the COVID-19 crisis

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New financial planning tool for afterschool programs in the COVID-19 crisis

The COVID-19 pandemic has impacted the way we serve young people, forcing programs to adapt in myriad ways to ensure supports are available to students and their families. What once felt like a short-term shift is becoming the new norm, and the strain of lost revenue from program fees and contracts has left organizations wondering how they’ll weather these times and be ready to serve students when schools and businesses open back up.

We know these are difficult times for organizations, often resulting in tough decisions being made on personnel, programming, and other services. To assist organizations in planning for their financial sustainability, the Overdeck Family Foundation, in partnership with the Afterschool Alliance and Grafe Consulting, has produced a financial planning tool to assist nonprofit leaders with scenario planning during these uncertain times.

The workbook, an Excel template, allows afterschool organizations to forecast revenue, expenses, and cash, and to create multiple scenarios to evaluate financial sustainability in a fast-changing environment. Here's a brief guide on how to use the template. We hope this tool will be helpful in ensuring your organization is able to make it through these trying times and be ready to serve students in a normal capacity when we re-emerge from COVID-19.

This tool was developed by Zach Grafe at Grafe Consulting. If you have additional inquiries on how your organization can manage fiscal sustainability, reach out to Zach at zgrafe@gmail.com.

In addition to the tool above, the Wallace Foundation has partnered with Fiscal Management Associates, a national capacity-building firm that advises nonprofits on strategic financial management, to help nonprofits assess their fiscal situation and make adjustments. Additional resources are available below.

Interested in more information like this? Visit our COVID-19 resource pages and join the online learning community!

Transforming lives through lacrosse in the Bronx

With the support of the New York Life Foundation’s Aim High grant, Bronx Lacrosse is helping young people in New York unlock their full potential through sports. We spoke with Chief Program Officer Chrissy Young to learn more about how the program is supporting academic success, fostering...

BY: Maria Rizo      01/31/25

After$chool Funding: Funding Out-of-School Time Programs — Now and in the Future

This blog was originally published on The Afterschool Snack on September 29, 2023. Children’s Funding Project, in collaboration with Grantmakers for Education and our team at the Afterschool Alliance released an important new tool for the field, “Funding Out-Of-School Time...

BY: Jillian Luchner      01/24/25

Now open: New York Life Foundation offers grants up to $100,000 for OST programs serving middle school youth

The New York Life Foundation’s 2025 Aim High grant competition is now open for applications! A total of 30 grants totaling $1.8 million will be awarded to afterschool, summer, or expanded learning programs serving middle school youth. This marks the 9th year of the Aim High grant competition,...

BY: Tiyana Glenn      01/23/25

Find grants and funding opportunities with our updated funding database!

Funding for programs can come from a wide variety of sources – federal, state, and local governments, foundations large and small, and other donor groups. Tracking down those funding streams and determining eligibility takes a lot of time and resources, which we know are in short...

BY: Charlotte Steinecke      01/10/25

Need a plan for funding 2025? This toolkit can help.

Even though 2024 is not quite wrapped, no doubt many of you have been planning–and fretting–about funding and plans for 2025. I know we have here at the Afterschool Alliance… we’ve been making our lists, and checking them twice, or maybe four or five times, to make sure we...

BY: Ursula Helminski      12/20/24

After$chool Funding: United States Department of Agriculture (USDA)

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. Afterschool...

BY: Maria Rizo      12/13/24

After$chool Funding: Full-Service Community Schools

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. The...

BY: Lucy Maddox      12/06/24

After$chool Funding: Every Student Succeeds Act (ESSA) Title I, Part A

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. TItle I,...

BY: Charlotte Steinecke      11/22/24

After$chool Funding: Career and Technical Education (CTE)

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. For...

BY: Lucy Maddox      11/15/24

After$chool Funding: Education for Homeless Children and Youth (EHCY)

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular...

BY: Maria Rizo      11/08/24

After$chool Funding: Afterschool Programs Strengthen the Economy

One of the most powerful cases for investments in afterschool is afterschool's impact on the economy! From parents working in the after-school hours without worry, to cascading benefits for youth from extra education hours, higher attendance, and more exposure to new experiences and potential...

BY: Charlotte Steinecke      02/21/25

After$chool Funding: Building, Sustaining and Improving: Using Federal Funds for Summer Learning and Afterschool

This blog was originally published on The Afterschool Snack on August 8, 2022. In July 2022, The Wallace Foundation launched a new free resource created by EducationCounsel (EdCounsel): “Building, Sustaining and Improving, Using Federal Funds for Summer Learning and Afterschool: A New...

BY: Sophie Kidd      01/17/25

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BY: Charlotte Steinecke      01/10/25

After$chool Funding: Child Care Development Block Grant

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BY: Charlotte Steinecke      11/01/24

After$chool Funding: AmeriCorps

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. AmeriCorps...

BY: Lucy Maddox      10/18/24

After$chool Funding: 21st Century Community Learning Centers

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. When an...

BY: Charlotte Steinecke      10/11/24

Navigating the “No” in ARP funding conversations

As you are working to connect to your local and state offices and districts to make the case for using their American Rescue Plan resources to partner with afterschool and summer learning programs, you may encounter some “No”s. A new resource, “Help Responding to ARP Nos,”...

BY: Charlotte Steinecke      03/17/23

Find grants and funding opportunities with our updated funding database!

Funding for programs can come from a wide variety of sources – federal, state, and local governments, foundations large and small, and other donor groups. Tracking down those funding streams and determining eligibility takes a lot of time and resources, which we know are in short...

BY: Charlotte Steinecke      01/10/25

After$chool Funding: United States Department of Agriculture (USDA)

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. Afterschool...

BY: Maria Rizo      12/13/24

After$chool Funding: Every Student Succeeds Act (ESSA) Title I, Part A

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. TItle I,...

BY: Charlotte Steinecke      11/22/24

After$chool Funding: Child Care Development Block Grant

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. Federal...

BY: Charlotte Steinecke      11/01/24

After$chool Funding: Temporary Assistance for Needy Families (TANF)

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. The...

BY: Maria Rizo      10/25/24

After$chool Funding: AmeriCorps

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. AmeriCorps...

BY: Lucy Maddox      10/18/24

Making waves: How an Aim High awardee is empowering youth through surfing

City Surf Project is shaping futures one wave at a time. In a conversation with Executive Director Johnny Irwin, we dive deeper into how the program is supporting academic achievement, mental and physical well-being, and equity in ocean sports through surfing. City Surf Project was one of the 40...

BY: Maria Rizo      02/13/25

Transforming lives through lacrosse in the Bronx

With the support of the New York Life Foundation’s Aim High grant, Bronx Lacrosse is helping young people in New York unlock their full potential through sports. We spoke with Chief Program Officer Chrissy Young to learn more about how the program is supporting academic success, fostering...

BY: Maria Rizo      01/31/25

Now open: New York Life Foundation offers grants up to $100,000 for OST programs serving middle school youth

The New York Life Foundation’s 2025 Aim High grant competition is now open for applications! A total of 30 grants totaling $1.8 million will be awarded to afterschool, summer, or expanded learning programs serving middle school youth. This marks the 9th year of the Aim High grant competition,...

BY: Tiyana Glenn      01/23/25

$1.8M awarded to middle-school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2024 Aim High grant recipients. Now in its eighth year, the Aim High grant has provided a total of $11.55 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Tiyana Glenn      07/23/24

Now open: The New York Life Foundation offers grants up to $100,000 for OST programs serving middle school youth - apply now!

The New York Life Foundation’s 2024 Aim High grant competition is now open for applications! A total of 40 grants totaling $1.8 million will be awarded to afterschool, summer, or expanded learning programs serving middle school youth. This marks the 8th year of the Aim High grant...

BY: Tiyana Glenn      12/12/23

$1.8M awarded to middle school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2023 Aim High grant recipients. Now in its seventh year, the Aim High grant has provided a total of $9.75 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Dan Gilbert      06/21/23

After$chool Funding: Every Student Succeeds Act (ESSA) Title I, Part A

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. TItle I,...

BY: Charlotte Steinecke      11/22/24

After$chool Funding: Child Care Development Block Grant

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. Federal...

BY: Charlotte Steinecke      11/01/24

After$chool Funding: AmeriCorps

Welcome to our series on funding and sustainability for afterschool and summer learning programs! We will be sharing information about top funding streams and how to access them every Friday during this campaign. Sign up for our weekly newsletter to make sure you get regular updates. AmeriCorps...

BY: Lucy Maddox      10/18/24

Workforce Pathways for Youth grants available

In March, the Department of Labor published a Notice of Funding Opportunity for Workforce Pathways for Youth Grants. A pre-recorded applicant webinar will be available by April 14, 2023 and applications will be due May 19, 2023. The grants offer up to $2 million to national out-of-school time...

BY: Jillian Luchner      04/07/23

Navigating the “No” in ARP funding conversations

As you are working to connect to your local and state offices and districts to make the case for using their American Rescue Plan resources to partner with afterschool and summer learning programs, you may encounter some “No”s. A new resource, “Help Responding to ARP Nos,”...

BY: Charlotte Steinecke      03/17/23