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6 steps to get a meeting with your representatives

By Charlotte Steinecke

As the spring recess comes to DC, many senators and members of Congress will soon be back in their home districts. It’s an opportunity for constituents (like you!) to meet with lawmakers face-to-face and directly communicate the importance of afterschool in their community. Meetings with representatives offer a chance at a meaningful conversation about afterschool and studies have shown that site visits are powerful tools to make the case for afterschool.

Make the most of the recess with a phone call to your representative, asking to set up a district office meeting or a site visit so they can see the incredible work being done in your afterschool program.

  1. Establish your goals. Are you interested in inviting your representative to visit your afterschool program, or would you prefer to set up a meeting at the representative’s office to discuss your concerns about President Trump’s proposal to eliminate 21st Century Community Learning Centers? Decide on your strategy.
  2. Find your Senate and House representatives. Click through to your senator or representative’s website to find district office locations in your state—many reps have more than one!
  3. Get in touch. The best way to communicate with your representative is through a phone call.  Phone up the district office nearest to you and make your request. A simple script is all you need: “Hi, my name is [your name] from [your town] and I would like to schedule a meeting with the senator/congressperson to discuss the importance of afterschool funding and share some information about our afterschool program. What is the senator/congressperson’s availability during the spring recess?”
  4. Prepare for the meeting. Brush up on some talking points. If you decide on a site visit, check out our guide to hosting a successful congressional visit to maximize the impact of the experience. If a district office meeting is more suitable, brush up on your representative’s stance on education and afterschool and prepare some clear questions and requests to help keep the conversation on track.
  5. Tell the world. If you do manage to schedule a meeting during the recess, we want to hear how it went! Please share your story through our survey tool and be sure to tweet and post on Facebook about the meeting.
  6. Don’t give up! If your representative’s schedule is too packed to accommodate a visit or meeting in the immediate future, don’t be discouraged! The act of calling your representative sends a powerful message about your concern for and passion about afterschool—as a constituent, this message matters.

Many representatives are very busy during their spring recess, visiting around the state and interacting with constituents—but simply making the phone call is in itself an important way to show where you stand on protecting afterschool resources for kids. Whether you schedule a site visit, attend a district office meeting, or just make a phone call, carving a slice of your representative’s attention for afterschool is one of the best ways to have an impact on their decision-making process.

Looking for more ways to take action? Check out the Take Action to Save Afterschool page for more resources and strategies.

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learn more about: 21st CCLC Advocacy Congress Federal Policy