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New financial planning tool for afterschool programs in the COVID-19 crisis

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New financial planning tool for afterschool programs in the COVID-19 crisis

The COVID-19 pandemic has impacted the way we serve young people, forcing programs to adapt in myriad ways to ensure supports are available to students and their families. What once felt like a short-term shift is becoming the new norm, and the strain of lost revenue from program fees and contracts has left organizations wondering how they’ll weather these times and be ready to serve students when schools and businesses open back up.

We know these are difficult times for organizations, often resulting in tough decisions being made on personnel, programming, and other services. To assist organizations in planning for their financial sustainability, the Overdeck Family Foundation, in partnership with the Afterschool Alliance and Grafe Consulting, has produced a financial planning tool to assist nonprofit leaders with scenario planning during these uncertain times.

The workbook, an Excel template, allows afterschool organizations to forecast revenue, expenses, and cash, and to create multiple scenarios to evaluate financial sustainability in a fast-changing environment. Here's a brief guide on how to use the template. We hope this tool will be helpful in ensuring your organization is able to make it through these trying times and be ready to serve students in a normal capacity when we re-emerge from COVID-19.

This tool was developed by Zach Grafe at Grafe Consulting. If you have additional inquiries on how your organization can manage fiscal sustainability, reach out to Zach at zgrafe@gmail.com.

In addition to the tool above, the Wallace Foundation has partnered with Fiscal Management Associates, a national capacity-building firm that advises nonprofits on strategic financial management, to help nonprofits assess their fiscal situation and make adjustments. Additional resources are available below.

Interested in more information like this? Visit our COVID-19 resource pages and join the online learning community!

$1.8M awarded to middle-school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2024 Aim High grant recipients. Now in its eighth year, the Aim High grant has provided a total of $11.55 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Tiyana Glenn      07/23/24

Now open: The New York Life Foundation offers grants up to $100,000 for OST programs serving middle school youth - apply now!

The New York Life Foundation’s 2024 Aim High grant competition is now open for applications! A total of 40 grants totaling $1.8 million will be awarded to afterschool, summer, or expanded learning programs serving middle school youth. This marks the 8th year of the Aim High grant...

BY: Tiyana Glenn      12/12/23

Up to $30k for programs improving family literacy, engagement, leadership

The National Center for Families Learning (NCFL) is seeking program proposals for the Sharon Darling Innovation Fund (SDIF) Family Learning System Challenge. This funding opportunity will award up to $30,000 to organizations that are developing and implementing innovative programs and strategies...

BY: Nicole Pettenati      04/18/23

Check your afterschool program's eligibility for Yield Giving grants

In the past three years, MacKenzie Scott has shaken up traditional philanthropy by granting high-dollar awards to nonprofits in a variety of fields, including afterschool and summer learning. Until now, programs had no way of applying for or expressing interest in these awards.  At the end...

BY: Nicole Pettenati      04/11/23

Workforce Pathways for Youth grants available

In March, the Department of Labor published a Notice of Funding Opportunity for Workforce Pathways for Youth Grants. A pre-recorded applicant webinar will be available by April 14, 2023 and applications will be due May 19, 2023. The grants offer up to $2 million to national out-of-school time...

BY: Jillian Luchner      04/07/23

Now open: Grants up to $100,000 from the New York Life Foundation for Out-of-School Time (OST) programs

The New York Life Foundation is seeking applications for $1,800,000 in grants to afterschool, summer, or expanded learning programs serving underserved middle-school youth. This is the seventh year of the Foundation’s Aim High grant competition, and this year’s awards will bring...

BY: Dan Gilbert      12/06/22

$1.8M awarded to middle-school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2024 Aim High grant recipients. Now in its eighth year, the Aim High grant has provided a total of $11.55 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Tiyana Glenn      07/23/24

Now open: The New York Life Foundation offers grants up to $100,000 for OST programs serving middle school youth - apply now!

The New York Life Foundation’s 2024 Aim High grant competition is now open for applications! A total of 40 grants totaling $1.8 million will be awarded to afterschool, summer, or expanded learning programs serving middle school youth. This marks the 8th year of the Aim High grant...

BY: Tiyana Glenn      12/12/23

$1.8M awarded to middle school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2023 Aim High grant recipients. Now in its seventh year, the Aim High grant has provided a total of $9.75 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Dan Gilbert      06/21/23

Now open: Grants up to $100,000 from the New York Life Foundation for Out-of-School Time (OST) programs

The New York Life Foundation is seeking applications for $1,800,000 in grants to afterschool, summer, or expanded learning programs serving underserved middle-school youth. This is the seventh year of the Foundation’s Aim High grant competition, and this year’s awards will bring...

BY: Dan Gilbert      12/06/22

$1.8M awarded to middle-school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2024 Aim High grant recipients. Now in its eighth year, the Aim High grant has provided a total of $11.55 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Tiyana Glenn      07/23/24

Now open: The New York Life Foundation offers grants up to $100,000 for OST programs serving middle school youth - apply now!

The New York Life Foundation’s 2024 Aim High grant competition is now open for applications! A total of 40 grants totaling $1.8 million will be awarded to afterschool, summer, or expanded learning programs serving middle school youth. This marks the 8th year of the Aim High grant...

BY: Tiyana Glenn      12/12/23

$1.8M awarded to middle school out-of-school time programs

The New York Life Foundation and the Afterschool Alliance are pleased to announce the 2023 Aim High grant recipients. Now in its seventh year, the Aim High grant has provided a total of $9.75 million dollars to afterschool, summer and expanded learning programs that help middle school students...

BY: Dan Gilbert      06/21/23

Now open: Grants up to $100,000 from the New York Life Foundation for Out-of-School Time (OST) programs

The New York Life Foundation is seeking applications for $1,800,000 in grants to afterschool, summer, or expanded learning programs serving underserved middle-school youth. This is the seventh year of the Foundation’s Aim High grant competition, and this year’s awards will bring...

BY: Dan Gilbert      12/06/22